Job Description

POSITION SUMMARY
The Recruiting Coordinator plays a vital role in executing the organization's talent acquisition strategy. This position manages the full recruitment cycle from candidate sourcing through offer acceptance, ensuring a seamless and positive experience for both candidates and hiring managers. The Recruiting Coordinator partners closely with the HR team and department leaders to attract, evaluate, and secure top talent. KEY RESPONSIBILITIES
Talent Sourcing & Candidate Engagement

• Proactively source and engage qualified candidates through multiple channels including job boards, social media, professional networks, and employee referrals
• Build and maintain talent pipelines for current and future hiring needs
• Develop relationships with educational institutions, professional organizations, and community groups to expand candidate reach
• Represent the organization at career fairs, networking events, and recruiting functions

Recruitment Process Management

• Screen applications in the applicant tracking system (ATS) and identify qualified candidates
• Conduct initial phone screenings to assess candidate qualifications, interest, and cultural fit
• Coordinate and schedule interviews between candidates and hiring managers, ensuring efficient communication throughout the process
• Prepare detailed prescreening summaries and candidate assessments for hiring teams
• Serve as the primary point of contact for candidates, providing timely updates and maintaining engagement

Job Posting & Employer Branding

• Create compelling job advertisements and post across multiple platforms to maximize reach
• Ensure job descriptions accurately reflect role requirements and company culture
• Educate candidates on company benefits, culture, and career opportunities

Metrics & Reporting

• Track and analyze key recruiting metrics including time-to-fill, time-to-hire, source of hire, and candidate conversion rates
• Provide regular reporting and insights to improve recruitment effectiveness

Administrative & Team Support

• Collaborate with the onboarding team to ensure smooth candidate transitions
• Support employee recognition and appreciation initiatives
• Maintain accurate and organized candidate records in the ATS
• Perform additional duties as assigned to support HR and organizational goals

QUALIFICATIONS
Required:

• Minimum 1 year of experience in recruiting, talent acquisition, or related HR function
• Proficiency with applicant tracking systems and recruitment technology
• Strong knowledge of sourcing techniques and recruitment platforms
• Excellent written and verbal communication skills
• Outstanding interpersonal skills with ability to build rapport quickly
• High attention to detail and strong organizational abilities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Self-motivated with ability to manage multiple priorities independently

Preferred:

• Associate's degree or higher in Human Resources, Business Administration, or related field
• Experience with data-driven recruitment strategies
• Familiarity with employment law and compliant hiring practices

PHYSICAL REQUIREMENTS & WORK ENVIRONMENT
This position operates in a professional office environment with the following requirements:

• Prolonged periods of sitting at a desk and working on a computer
• Occasional bending, stooping, and stretching
• Manual dexterity to operate standard office equipment (keyboard, phone, copier, etc.)
• Visual acuity for reading documents and computer screens
• Hearing ability for phone and in-person communications
• Ability to remain composed and effective in fast-paced, deadline-driven situations

 

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

Job Tags

Work at office, Local area,

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